Vacancy title:
Secretary / Administrative Assistant

[Type: FULL_TIME, Industry: Professional Services, Category: Education, Protective Services, Admin & Office, Transportation & Logistics, Cleaning & Facilities]

Jobs at:
Private company

Deadline of this Job:
Wednesday, August 26 2026

Duty Station:
Lilongwe | Lilongwe

Summary
Date Posted: Monday, August 24 2026, Base Salary: Not Disclosed

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JOB DETAILS:

Background

A reputable primary school operating at the former Stance Private School campus in Area 23 invites applications from suitably qualified and experienced individuals to fill the following positions:

SECRETARY / ADMINISTRATIVE ASSISTANT

Job Purpose

The Secretary/Administrative Assistant provides efficient administrative, clerical, communication, and reception support to the school and assists management, teachers, parents, pupils, and visitors with routine administrative matters.

Key Responsibilities

• Receive and direct visitors, parents, pupils, and other members of the public.
• Answer telephone calls, respond to routine enquiries, and manage correspondence.
• Receive, record, distribute, and file incoming and outgoing documents.
• Prepare letters, notices, reports, minutes, forms, and other administrative documents.
• Maintain accurate school records and filing systems.
• Assist with pupil admissions, registration, attendance records, and administrative documentation.
• Maintain confidential staff, pupil, financial, and school information.
• Schedule meetings and appointments and assist with meeting arrangements.
• Support school management with day-to-day administrative activities.
• Maintain office supplies and report shortages.
• Assist with basic financial administration, receipts, records, and payments where required.
• Enter, update, and retrieve information using computer systems.
• Use Microsoft Word, Excel, email, and other relevant office applications.
• Assist with communication between school management, teachers, parents, and other stakeholders.
• Maintain a professional and welcoming reception environment.
• Ensure administrative activities comply with school policies and procedures.
• Perform other reasonable administrative duties assigned by management.

Requirements

• Relevant qualification in Secretarial Studies, Business Administration, Office Administration, or a related field.
• Previous experience in a school or office environment is preferred.
• Good written and verbal communication skills.
• Computer literacy and proficiency in common office applications.
• Strong organisational and record-keeping skills.
• Professionalism, discretion, confidentiality, and attention to detail.
• Ability to work effectively with parents, pupils, staff, and visitors.
• Suitable references.

Work Hours: 8

Experience in Months: 12

Level of Education: bachelor degree

Job application procedure

Interested applicants should submit their applications by:

• Delivering by hand to the school campus, Area 23
• Sending via WhatsApp to: 088 249 0897

Address to:

The HRM

Bag 81

Lilongwe

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