Electricity Generation Company (MW) Ltd

Tenable in the company at the Head Office, Chayamba Building – Blantyre, this post reports to the Procurement & Disposal of Asset Manager.

Responsibilities or duties

• Provide comprehensive administrative support to ensure the smooth and efficient operation of the office.
• Coordinate and schedule daily meetings, appointments, and activities for the Procurement Department.
• Support meetings by preparing agendas, taking accurate minutes, and following up on action items.
• Ensure all communications originating from the Procurement Department are clear, professional, and of high quality.
• Prepare, organize, and maintain documents, reports, and correspondence
• Manage incoming calls, emails, and other communications promptly and professionally.
• Assist in the preparation and processing of Purchase Orders, Quotations, and Tender documents.
• Maintain and regularly update supplier databases and contact lists.
• Support the procurement team in bid evaluations, documentation, and record-keeping.
• Monitor and ensure all procurement documentation complies with Company policies and procedures.
• Safeguard the confidentiality of sensitive information at all times.
• Perform any other duties as may be assigned by the Supervisor from time to time

Qualifications or requirements

• Holder of MSCE with Credit in English
• Holder of Diploma in Secretarial Studies or Diploma in Secretarial Management

Experience needed

Proven 3 years of working experience as Secretary to a Senior Manager.

Any other provided details (e.g., benefits, work environment, team info, or additional notes)

High Level of Integrity and confidentiality.

Strong organizing, planning and time management skills

Should be aged between 25 and 40.

• Provide comprehensive administrative support to ensure the smooth and efficient operation of the office.
• Coordinate and schedule daily meetings, appointments, and activities for the Procurement Department.
• Support meetings by preparing agendas, taking accurate minutes, and following up on action items.
• Ensure all communications originating from the Procurement Department are clear, professional, and of high quality.
• Prepare, organize, and maintain documents, reports, and correspondence
• Manage incoming calls, emails, and other communications promptly and professionally.
• Assist in the preparation and processing of Purchase Orders, Quotations, and Tender documents.
• Maintain and regularly update supplier databases and contact lists.
• Support the procurement team in bid evaluations, documentation, and record-keeping.
• Monitor and ensure all procurement documentation complies with Company policies and procedures.
• Safeguard the confidentiality of sensitive information at all times.
• Perform any other duties as may be assigned by the Supervisor from time to time

• High Level of Integrity and confidentiality.
• Strong organizing, planning and time management skills

• Holder of MSCE with Credit in English
• Holder of Diploma in Secretarial Studies or Diploma in Secretarial Management