A. JOB PURPOSE

To manage payroll processes and procedures, to ensure COMESA Secretariat monthly payroll is processed, disbursed and reported within the established controls and deadlines; and audit procedures are in place and adhered to.

B. MAIN DUTIES AND ACCOUNTABILITIES

Under the direct supervision of Finance Officer and the overall supervision of the Director of Budget and Finance, the incumbent of the post will perform the following duties:

• Processes staff salaries to ensure all pay elements are verified and approved before transfer to staff bank accounts by due date;
• Updates payroll related General Ledger Accounts and accounts preparation in line with COMESA rules and regulations and deadlines;
• Updates the General Ledger in order to maintain accounting information on Payroll receivables and Payables;
• Processes Advance, Loan requests in order to determine applicants’ eligibility prior to disbursement to eligible staff;
• Reconciles all staff payables ledger balances by due date in order to harmonize staff payables balances and follow up on any outstanding balances;
• Reconciles the provident control account for COMESA Staff and its institutions to remove all staff leavers and add new staff;
• Compiles employer and employee contributions schedules by due date to ensure that staff pension fund information is accurate before payment to Pension Fund Manage;
• Compiles Monthly Movement Analysis and Net pay reports to provide management information for decision made;
• Reconciles Payroll Bank Account and the Payroll General Ledger Account to ensure that accounting transactions for payroll are complete and accurate;
• Reviews of payroll-related queries and requests from employees to resolve and communicate appropriate information to concerned employees;
• Collaborates with compliance, Internal and External auditors to ensure that compliance, auditors are provided with payroll-related reports required to complete audits within deadline;
• Ensure accounts and payments are processed in compliance with the financial rules and procedures;
• Compiles quarterly cash flow projections for payroll costs and payables to present a breakdown of expected funds and expenditure commitments for the quarte;
• Appraises staff performance in the section to ensure achievement of section objectives and supports Division Strategy; and
• Perform other job-related duties as assigned by the supervisor from time to time.

C. MINIMUM ACADEMIC AND PROFESSIONAL QUALIFICATIONS

• Bachelor’s degree in accounting or finance
• Minimum level 2 of ACCA or CIMA or CPA or an International Accounting Professional Body.

D. PROFESSIONAL EXPERIENCE

Minimum three (3) years’ post qualification experience in a similar position in Public or Private Sector or International organization with a strong working knowledge of payroll management.

E. SPECIALISED SKILL

Knowledge in IAS, IFRS, IPSAS. Proficient in the use of computers and accounting/ payroll software relevant to the job e.g., Sun Systems, payroll system, SAP or any ERP

• Processes staff salaries to ensure all pay elements are verified and approved before transfer to staff bank accounts by due date;
• Updates payroll related General Ledger Accounts and accounts preparation in line with COMESA rules and regulations and deadlines;
• Updates the General Ledger in order to maintain accounting information on Payroll receivables and Payables;
• Processes Advance, Loan requests in order to determine applicants’ eligibility prior to disbursement to eligible staff;
• Reconciles all staff payables ledger balances by due date in order to harmonize staff payables balances and follow up on any outstanding balances;
• Reconciles the provident control account for COMESA Staff and its institutions to remove all staff leavers and add new staff;
• Compiles employer and employee contributions schedules by due date to ensure that staff pension fund information is accurate before payment to Pension Fund Manage;
• Compiles Monthly Movement Analysis and Net pay reports to provide management information for decision made;
• Reconciles Payroll Bank Account and the Payroll General Ledger Account to ensure that accounting transactions for payroll are complete and accurate;
• Reviews of payroll-related queries and requests from employees to resolve and communicate appropriate information to concerned employees;
• Collaborates with compliance, Internal and External auditors to ensure that compliance, auditors are provided with payroll-related reports required to complete audits within deadline;
• Ensure accounts and payments are processed in compliance with the financial rules and procedures;
• Compiles quarterly cash flow projections for payroll costs and payables to present a breakdown of expected funds and expenditure commitments for the quarte;
• Appraises staff performance in the section to ensure achievement of section objectives and supports Division Strategy; and
• Perform other job-related duties as assigned by the supervisor from time to time.

• Knowledge in IAS, IFRS, IPSAS.
• Proficient in the use of computers and accounting/ payroll software relevant to the job e.g., Sun Systems, payroll system, SAP or any ERP

• Bachelor’s degree in accounting or finance
• Minimum level 2 of ACCA or CIMA or CPA or an International Accounting Professional Body.