About the role

BURN is seeking a Senior HR Officer to play a crucial supporting role within the Human Resources functions in Blantyre, Malawi. This individual will be responsible for assisting in various administrative and operational tasks to ensure the smooth functioning of HR processes and the overall well-being of the workforce.

The portfolio will cover our office-based staff, stove production staff, casual employees, and sales Agents in Malawi.

Duties and Responsibilities

• Onboarding process: oversee the onboarding process for all new employees of BURN, including inducting them through all documentation (contracts, policies, rules, and procedures). For expats, ensuring a smooth transition to Malawi includes acquiring an entry visa, obtaining travel insurance, booking a flight, and arranging an airport transfer to Burn House.
• Recruiting both casual and full-time employees, up to and including managerial staff.
• Reviewing company policies and training the employees on the changes.
• Assisting with the creation of employee handbooks for the Malawi office.
• Collecting all documentation required for contract preparation from all new employees.
• Monitoring contract expiry dates by managing the electronic employee data sheet and ensuring that employees do not work without valid contracts.
• Managing the staff medical allowance scheme. Ensuring that the claims presented are authentic and that reimbursement is made.
• Dealing with any HR-related issues brought up by employees and escalating them to management where necessary.
• Participating in various appraisal meetings for employees and following up on manager appraisal feedback.
• Managing the filing for middle-level and top management employees.
• Performing the correct exit process for all employees and contractors, ensuring that all documentation is signed off before exit, medical for factory employees exiting the company is done, and all the items that belong to the company are returned in good condition.
• Coordinating the medical check-up for all employees.
• Keeping the training calendar updated and ensuring that training needs are well captured.
• Assisting the Health Officer with work injury issues.
• Keeping on top of changes in Malawi Labour Laws.
• Performing any other duties as may be assigned by your manager from time to time.

Skills and Experience

• A bachelor’s degree in industrial relations or any other relevant course with at least 5 years of HR experience in the manufacturing sector.
• Sound knowledge and understanding of the Malawi Labour legislation.
• Proficient in Microsoft Office, especially Excel and PowerPoint.
• Strong people management and communication skills.
• Excellent organisational skills.
• Ability to commute or relocate to Blantyre. Having a driver
• Membership in any recognised HR professional body is an added advantage.
• Fluency in English required.

Qualified Female Candidates encouraged to Apply

• Onboarding process: oversee the onboarding process for all new employees of BURN, including inducting them through all documentation (contracts, policies, rules, and procedures). For expats, ensuring a smooth transition to Malawi includes acquiring an entry visa, obtaining travel insurance, booking a flight, and arranging an airport transfer to Burn House.
• Recruiting both casual and full-time employees, up to and including managerial staff.
• Reviewing company policies and training the employees on the changes.
• Assisting with the creation of employee handbooks for the Malawi office.
• Collecting all documentation required for contract preparation from all new employees.
• Monitoring contract expiry dates by managing the electronic employee data sheet and ensuring that employees do not work without valid contracts.
• Managing the staff medical allowance scheme. Ensuring that the claims presented are authentic and that reimbursement is made.
• Dealing with any HR-related issues brought up by employees and escalating them to management where necessary.
• Participating in various appraisal meetings for employees and following up on manager appraisal feedback.
• Managing the filing for middle-level and top management employees.
• Performing the correct exit process for all employees and contractors, ensuring that all documentation is signed off before exit, medical for factory employees exiting the company is done, and all the items that belong to the company are returned in good condition.
• Coordinating the medical check-up for all employees.
• Keeping the training calendar updated and ensuring that training needs are well captured.
• Assisting the Health Officer with work injury issues.
• Keeping on top of changes in Malawi Labour Laws.
• Performing any other duties as may be assigned by your manager from time to time.

• Proficient in Microsoft Office, especially Excel and PowerPoint.
• Strong people management and communication skills.
• Excellent organisational skills.
• Ability to commute or relocate to Blantyre. Having a driver
• Membership in any recognised HR professional body is an added advantage.
• Fluency in English required.

• A bachelor’s degree in industrial relations or any other relevant course with at least 5 years of HR experience in the manufacturing sector.
• Sound knowledge and understanding of the Malawi Labour legislation.