God's Grace Academy, a Christian institution committed to academic excellence, spiritual growth, and holistic student development, is seeking a dedicated, organised, and detail-oriented Stores Clerk to support the efficient management and control of the school's stores and inventory systems.

This role is ideal for a responsible and trustworthy individual who is passionate about accuracy, accountability, and supporting school operations in a Christ-centred environment.

STORES CLERK (1 POSITION)

KEY DUTIES & RESPONSIBILITIES:

The Stores Clerk will be responsible for the proper management, control, and accountability of all school inventory and supplies. Duties include:

• Receiving, inspecting, and recording all incoming supplies, materials, and equipment
• Issuing store items to authorised departments and maintaining accurate transaction records.
• Maintaining cleanliness, organisation, and security of the stores area.
• Monitoring stock levels and preparing reports to facilitate timely replenishment.
• Conducting regular stock checks and participating in stock-taking exercises.
• Maintaining accurate inventory records, both manual and electronic.
• Ensuring the proper storage, handling, and preservation of supplies and equipment.
• Verifying deliveries against purchase orders, delivery notes, and other supporting documentation.
• Reporting damaged, expired, missing, or obsolete stock and recommending appropriate corrective action.
• Assisting in the preparation of requisitions and purchase requests.
• Maintaining proper documentation for all stores-related activities.
• Supporting the management of stationery, uniforms, cleaning materials, teaching resources, and other school supplies.
• Collaborating effectively with various departments to ensure the efficient distribution of materials.
• Upholding the vision, mission, and values of God's Grace Academy in all professional duties.

QUALIFICATIONS AND ATTRIBUTES:

The ideal candidates should:

• Be between 25 and 40 years of age.
• Be a mature, well-disciplined individual of high integrity with strong Christian values.
• Hold a Certificate or Diploma in Stores Management, Procurement, Logistics, Supply Chain Management, Business Administration, or a related field.
• Have a minimum of two (2) years' experience in stores management, inventory control, procurement, or a related field.
• Previous experience in a school or institutional environment will be an added advantage.
• Demonstrate excellent organisational, record-keeping, and inventory management skills.
• Be proficient in Microsoft Office applications, particularly Microsoft Excel.
• Possess excellent communication and interpersonal skills.
• Demonstrate a high level of accuracy and attention to detail.
• Be trustworthy, reliable, and able to maintain confidentiality.
• Be capable of working independently and as part of a team.
• Be willing to comply with institutional policies, including accountability and safeguarding procedures.

• Receiving, inspecting, and recording all incoming supplies, materials, and equipment
• Issuing store items to authorised departments and maintaining accurate transaction records.
• Maintaining cleanliness, organisation, and security of the stores area.
• Monitoring stock levels and preparing reports to facilitate timely replenishment.
• Conducting regular stock checks and participating in stock-taking exercises.
• Maintaining accurate inventory records, both manual and electronic.
• Ensuring the proper storage, handling, and preservation of supplies and equipment.
• Verifying deliveries against purchase orders, delivery notes, and other supporting documentation.
• Reporting damaged, expired, missing, or obsolete stock and recommending appropriate corrective action.
• Assisting in the preparation of requisitions and purchase requests.
• Maintaining proper documentation for all stores-related activities.
• Supporting the management of stationery, uniforms, cleaning materials, teaching resources, and other school supplies.
• Collaborating effectively with various departments to ensure the efficient distribution of materials.
• Upholding the vision, mission, and values of God's Grace Academy in all professional duties.

• Excellent organisational skills
• Record-keeping skills
• Inventory management skills
• Proficiency in Microsoft Office applications, particularly Microsoft Excel
• Excellent communication skills
• Interpersonal skills
• High level of accuracy
• Attention to detail
• Trustworthiness
• Reliability
• Ability to maintain confidentiality
• Ability to work independently
• Ability to work as part of a team

• Between 25 and 40 years of age
• Mature, well-disciplined individual of high integrity with strong Christian values
• Certificate or Diploma in Stores Management, Procurement, Logistics, Supply Chain Management, Business Administration, or a related field
• Minimum of two (2) years' experience in stores management, inventory control, procurement, or a related field
• Previous experience in a school or institutional environment will be an added advantage
• Willingness to comply with institutional policies, including accountability and safeguarding procedures