The Organization:

ActionAid Malawi is a locally registered non‐governmental organization under the Company’s Act 1984 as a company limited by guarantee and is affiliated to ActionAid International, a federation of national organizations working in over 45 countries in Africa, Asia, America and Europe regions.

ActionAid International is a global justice Federation working to achieve social justice, gender equality and poverty eradication. ActionAid works to strengthen the capacity and active agency of people living in poverty and exclusion, especially women, to assert their rights.

ActionAid Malawi with funding from Roger Federer Foundation (RFF) is implementing a “School Readiness Initiative Malawi (SRM) project in Lilongwe rural, Balaka, Mulanje and Phalombe districts, from July 2024 until June 2026.Malawi business advertising

School Readiness initiative is aimed at supporting “children to be ready for schools and schools ready for children”. The project is implemented in Primary schools and their feeder community-based care centers (CBCCs).

The strategy is aligned with Sustainable Development Goal 4.2 whose focus is on ensuring that by 2030 all girls and boys have access to quality early childhood development, care and pre-primary education so that they are ready for primary education.

ActionAid invites applications from suitably qualified personnel to fill the following vacant positions.

Position: Temporary Project Officer

Reporting to: Project Manager

Role Overview:

To facilitate project implementation, monitoring and evaluation and reporting that will ensure smooth delivery of project, accountability and compliance with contractual obligations agreed with the funder and ActionAid management

Responsibilities

Project Planning

i. Inputs into the development of annual and medium/long term plans and budgets for the project

ii. Develops implementation plans for the project

iii. Conducts needs assessment for the project

iv. Consults and markets project to various stakeholdersEducation

Project Implementation

i. Sets up local level project teams that facilitate implementation of the project

ii. Implementation of project activities according to the Annual Plans and Budgets and in line with Project Contract

iii. Identifies capacity gaps of partners

iv. Nurtures and builds capacity (training) of partners

v. Ensures mainstreaming of women’s rights issues and rights-based approaches in project implementation

vi. Conducts initial reviews and recommends for approval of proposals from partners

vii. Supports partners to mobilize resources for project activities

viii. Participates in project implementation and team meetings

Project Monitoring, Evaluation, Impact Assessment and Reporting

i. Participates project appraisals, review and evaluation

ii. Collects data for project database

iii. Carries out continuous participatory review, reflections and shared learning

iv. Develops monthly narrative and financial project reports

v. Documents issues in relation to project interests

Policy Influencing, networking and alliances

i. Represents AAIM and participates in relevant policy forums locally.

ii. Facilitates strategic alliance/network/coalition building and strengthening on advocacy issues at local level

iii. Consolidates grassroots issues and connects them to regional and national policy agenda

iv. Monitors compliance of partners to the project activities espoused in the MOU drawn with AAIM

General management and Corporate Responsibilities

i. Participates in and contributes to Project Forums, Project Team meetings, task forces

ii. Maintains regular flow of information with other projects and strategic partners

iii. Provides timely feedback and responses to project related tasks/requests from the Project Coordinator and other stakeholders within and without AAIM.

iv. Carries out other functions as assigned by the Project Coordinator

Qualifications

• A minimum of bachelor’s in early childhood development, social sciences, development studies, education, or any relevant field from recognized university

• Familiar computer packages e.g., Microsoft word, excel, PowerPoint

• A minimum of 3 years working with children in community-based care centers and lower Primary school

• Experience in project planning, budgeting, monitoring and evaluation

• Team player and good communication skills

Essential Skills

i. Leadership and management

ii. Strong analytical / problem solving skills

iii. Analysis and report writing

iv. Planning, organization, time management, coordination, and budget tracking.

Application Process

Application letters with copies of Certificates should be sent to:

The Executive Director

ActionAid Malawi

P.O. Box 30735

Lilongwe3

Or Email to: Recruitment.Malawi@actionaid.org

Closing date is 22nd March,2026,@17.00hrs.

ActionAid Malawi welcomes applications from all sections of the community and promotes diversity. All applications will be considered on their individual merit.Malawi business advertising

An attractive compensation package will be offered to the successful candidate in line with ActionAid Malawi Pay and Benefits Policy.

Suitably qualified Malawian nationals, especially women are encouraged to apply.

Due to high volumes of applications received, we can only correspond with shortlisted applicants.

• Inputs into the development of annual and medium/long term plans and budgets for the project
• Develops implementation plans for the project
• Conducts needs assessment for the project
• Consults and markets project to various stakeholders
• Sets up local level project teams that facilitate implementation of the project
• Implementation of project activities according to the Annual Plans and Budgets and in line with Project Contract
• Identifies capacity gaps of partners
• Nurtures and builds capacity (training) of partners
• Ensures mainstreaming of women’s rights issues and rights-based approaches in project implementation
• Conducts initial reviews and recommends for approval of proposals from partners
• Supports partners to mobilize resources for project activities
• Participates in project implementation and team meetings
• Participates project appraisals, review and evaluation
• Collects data for project database
• Carries out continuous participatory review, reflections and shared learning
• Develops monthly narrative and financial project reports
• Documents issues in relation to project interests
• Represents AAIM and participates in relevant policy forums locally.
• Facilitates strategic alliance/network/coalition building and strengthening on advocacy issues at local level
• Consolidates grassroots issues and connects them to regional and national policy agenda
• Monitors compliance of partners to the project activities espoused in the MOU drawn with AAIM
• Participates in and contributes to Project Forums, Project Team meetings, task forces
• Maintains regular flow of information with other projects and strategic partners
• Provides timely feedback and responses to project related tasks/requests from the Project Coordinator and other stakeholders within and without AAIM.
• Carries out other functions as assigned by the Project Coordinator

• Leadership and management
• Strong analytical / problem solving skills
• Analysis and report writing
• Planning, organization, time management, coordination, and budget tracking.

• A minimum of bachelor’s in early childhood development, social sciences, development studies, education, or any relevant field from recognized university
• Familiar computer packages e.g., Microsoft word, excel, PowerPoint
• A minimum of 3 years working with children in community-based care centers and lower Primary school
• Experience in project planning, budgeting, monitoring and evaluation
• Team player and good communication skills